Privacy Policy

Effective Date: 10/15/2025
Last Updated: 10/15/2025

1. Introduction

At Smarty Pants Learning Center (“we,” “our,” or “us”), we value the privacy and security of the children and families we serve. This Privacy Policy explains how we collect, use, disclose, and protect personal information about you and your child.

By enrolling your child or using our services, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

A. Information from Parents/Guardians

• Name, address, phone number, and email address

• Emergency contact details

• Billing and payment information

• Authorized pickup persons

B. Information About Your Child

• Full name, date of birth, and gender

• Medical and immunization records

• Allergies, dietary restrictions, and special needs

• Daily attendance, behavior, and developmental progress

C. Automatically Collected Information

If you visit our website or use our digital tools, we may collect:

• IP address and browser type

• Website usage data (via cookies or analytics tools)

3. How We Use the Information

We use the information we collect to:

• Provide safe and effective child care services

• Communicate with parents and guardians

• Maintain required state and licensing records

• Manage tuition, billing, and administrative operations

• Respond to medical or emergency situations

• Improve our programs and parent communication tools

4. How We Share Information

We do not sell or rent personal information. We may share limited information in the following cases:

• With state licensing agencies or regulatory authorities as required by law

• With medical professionals in case of an emergency

• With service providers who assist with operations (e.g., billing or communication software), under strict confidentiality agreements

• When required by law enforcement or court order

5. Data Security

We take reasonable administrative, technical, and physical measures to safeguard personal information against loss, theft, and unauthorized access or disclosure.

Only authorized staff and caregivers who need the information to perform their duties are permitted to access it.

6. Your Rights and Choices

You may:

• Review or update your personal or your child’s information

• Request correction of inaccurate records

• Withdraw consent for certain uses of your information (where applicable)

Please contact us in writing to make such requests.

7. Photos, Videos, and Social Media

We may take photos or videos of children during activities for educational documentation or promotional materials.
We will only use a child’s image with written parental or guardian consent.

8. Data Retention

We retain records for as long as required by state child care regulations or as necessary for legitimate business and legal purposes.

9. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted at the center and on our website, with the updated effective date.

10. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Smarty Pants Learning Center